Executive Assistant to the CEO

Executive Assistant to the CEO

At Upsie

Date Posted: 07 April, 2021

Location: USA Only, TELECOMMUTE

Upsie is an early stage, direct-to-consumer, Series A company disrupting the warranty space. Cutting out the retailers who pressure consumers to buy warranties at checkout lets us put our customers first. 

We foster an open and supportive company culture that values the input and ideas of all team members no matter their role. 

We are looking for a motivated, self-driven and organized individual to be the executive assistant to the CEO.

 

Specific Duties:

  • Executive Assistant Duties
    • Conserves CEO's time by reading, researching, and routing correspondence; drafting emails; collecting and analyzing information.
    • Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
    • Prepares reports by collecting and analyzing information.
    • Maintains CEO's confidence by keeping information confidential.
    • Completes projects assigned by the CEO and follows up on results.
    • Digitally filing documents
    • Act as the point of contact between the CEO and internal/external contacts

 

Hours of Operations:

  • We are open 8am-7pm M-F and 9am - 12pm on the weekends
  • We are closed the day before or after and the day of 10 major holidays

 

Necessary Skills:

  • You must be nice, like being nice to people, and are able to stay nice while telling someone no on behalf of the company and CEO.
  • Extreme comfort with technology with the ability to quickly transition between different communication styles. You're comfortable getting an email on your phone, hopping onto your computer to cross check a calendar, finding a file in dropbox, pasting a link in slack, and then adjusting permissions to share externally.
  • Ability to work both independently and as part of a team
  • Extremely effective written and verbal communication skills
  • Computer software skills including Google Suite
  • Organization skills
  • Time management skills
  • Detail-oriented and organized
  • Comfort with working in a virtual team model

 

Preferred but not required:

  • Familiarity with insurance industry
  • Three to five years of administrative experience
  • Three to five years of executive assistant experience
  • Experience managing multiple calendars
  • Experience booking travel

 

Position Specifics:

  • Job Type: Full Time

 

Hours:

  • Daytime hours 8am – 5pm, Mon-Fri

 

Location:

  • Work remotely from home anywhere in the US
  • A dedicated workspace, free from interruptions is required.
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