Admin assistant / AP-AR Manager

Admin assistant / AP-AR Manager

At JobAdX

Date Posted:

Location: Canada Only, TELECOMMUTE

About JobAdX

JobAdX is a job advertising solution, like Google AdSense for jobs! Basically, we present more targeted jobs with engaging video content to make job search better for job seekers and more efficient for recruiters. Check out our website here: www.jobadx.com.

Running a tech start-up for nearly 4 years, we know that startups require a lot of initiative, flexibility, and creativity, and we know that no one person can have all of the right skills from day one. What's most important is the desire to learn and grow. When we started the company, we didn't know much about the recruitment industry. Today, we are one of the best-known tech innovators in our space. That drive and optimism are what we celebrate at JobAdX!

To reward all of the challenging work our fun and supportive team does, we have quite a few great perks:

  • Open PTO (paid time off) policy
  • Summer Fridays from May to August
  • Occasional work-from-home
  • Weekly catered lunches
  • Dog-friendly office
  • Casual dress code
  • Coffee & snacks
  • Lots of opportunities for growth

 

About the Role: 

As office admin, we are looking for someone who can be calm and organized in a storm. You will be working on various things on any given day:

 

As office Admin: 

  • Coordinate office activities and operations to secure efficiency to projects
  • Manage agendas/mail arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)
  • Support other team members during peak activity periods and vacations/absences in the department
  • Review requests to ensure documentation is complete and include necessary approvals/signatures
  • Track stocks of office supplies and place orders when necessary

 

As AP-AR Manager: 

  • Review and validate invoices for accuracy, as required
  • Create list of all pending invoices and vendors. 
  • Distribute invoices to appropriate customers in a timely manner
  • Ensured clients are kept up to date with invoices/due payments
  • Organized and maintained files
  • Solely responsible for invoicing orders and crediting accounts

 

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